Odoo ERP System for Construction: Customized for Project Success

Customized Odoo ERP System for Construction: Before we start this blog today i think you all are cognizant of the complex problems the construction industry already has been facing like having tighter schedules, teams that are scattered over multiple sites and their mismanagement, cost overruns, along with non efficient procurement cycles. This all has been incurred due to the fact of using basic or traditional methods that include spreadsheets and other software that are all disconnected and now they can’t take it any more.

So, here let me bring one of the open source solutions to the table – Odoo ERP system for construction. The open source ERP for construction and engineering is a real game changer. However, it’s real potential comes out when it’s customized for real life construction day to day specific needs.

At Apagen, we have stepped up and we have taken the standard Odoo further by creating a fully customized solution for the construction industry on top of Odoo itself which will for sure is able to solve your day to day issues and pain points along with the workflows.

So, in this blog, we will help you with why construction companies are in need of and ERP software system and how Odoo ERP is the foundation along with portraying how our customized Odoo construction software helps in providing you with the next level operational control.

Why do Construction Companies Need an ERP System?

Well, guys before we come to the why part first let’s understand what are the day to day challenges which are basic and common in the construction project management part.

So, coming to the point, construction companies are basically juggling between and dealing with a lot of workarounds for –

• Inventory control which for sure is directly leading towards on site shortages for the materials required for construction.
• Approvals like site material release and so on which bring in a lot of delays in operations.
• Managing financial data distributed between disconnected systems which does not allow financial tracking leading to overruns of budgets.
• Increasing the efficiency of procurement along with a proper vendor management system.
• Bring all the operational data into one system that can bring visibility to the construction project managers and increase the dimmed site visibility.

Well, above points that i have mentioned are directly related to the digital gap that these construction companies have as they still make use of spreadsheets and completely disconnected systems to manage their day to day operations and we are aware that if we are making use of manual entries then it can for sure lead to errors, delays in projects resulting in profit leakage. And that’s why the construction companies need an ERP software system for project management.

So, to counter these issues all together Odoo ERP has this offering which is modular in nature. But, here, i want to make you understand, that the standard Odoo ERP setup misses on what is required for a construction-specific workflow.

Hence, we have created this customized construction solution on top of Odoo that for sure has directly addressed the gaps that the generic ERPs are not able to fix.

What is Odoo ERP System for Construction?

To get it straight so that you can realize what this ERP software is, it is a complete solution that is module based where in you can plugin in the functionality using a module specific to your requirements. It for sure covers each and every requirement for small to large scale construction firms by providing modules like – project management, procurement, inventory, finance, CRM, and HR. But you must also consider the thing that out-of-the-box this ERP will not be ready to use for the construction firms.

ERP Built on Odoo & Customized for Real World Construction

After a thorough ground situation of our clients and the problems that they were facing for long time we went on to customize the Odoo ERP solution for construction industry and this solution for sure is helping resolve the pain points in the industry which other generic ERP software with predefined flows are not able to achieve. So, basically we have provided a custom layer that connects : CRM, tender, project, procurement, invoicing, and reporting stages.

So, what does the custom layers offer to the end users?

Customized Construction Solution on Odoo ERP

So, let’s check the customized construction solution and break it down further for a proper understanding:

CRM to Tender Workflow: Industry-Specific

The workflow from the CRM to tender has been tailored as per the construction industry. So, now the process flows like –

Lead Qualification → Site Visit → Tender Identified → Bid Preparation → Bid Submitted → Final Result

Features of the Tender Management System:

• Added smart checklists ranging from pre-bid site inspections to competitor analysis and material estimations.
• Added tagging with relation to – region, project size, and tender types.

This has basically helped the construction firms as now there are zero manual handovers and everything is seamlessly connected from sales to bidding to project teams.

Tender to Project: Seamless Handover with Construction-Specific Controls

When you win a tender, our system automatically creates a project with defined budget, detailed time lines, procurement plan, mobilization and demobilization workflows. This helps in end to end project’s life cycle tracking without isolation of tasks.

The custom project stages work like this : Planning → Mobilization → Execution → Quality Control → Demobilization → Handover → Maintenance (DLP)

Mobilization & Demobilization: Most Ignored Construction Workflow

With our customized solution includes –

• Mobilization – Equipment allocation to workforce hiring to site office setup
• Demobilization – Resource deallocation to scrap handover to staff redeployment

Hence, this allows you to have no stranded assets and no invisible project closure costs.

Flexible Invoicing: For Complex Construction Contracts

We have provided support for billing that basically matches with your contract terms with no system restrictions:

• Milestone-Based Billing: Auto-generated invoices as per project progress
• SoQ-Based Billing: Invoices linked to certified quantities
• Manual/Mixed Billing: Site-triggered invoicing based on DPRs

Integrated Daily Progress Reporting (DPR)

Our DPR module will help you to capture:

• Tasks completed
• Manpower deployed
• Materials consumed
• Weather conditions
• Site photos

Hence, you will have instant site updates and automated project summaries for managers and clients.

Advanced Scrap Management: Track What Others Miss

This will allow you to have a total control and you can track:

• Scrap by site or project
• Estimated vs. actual scrap recovery
• Final handover and disposal

Therefore you have an improved recovery rate along with a tighter project cost control.

Real-Time Dashboards for Project Managers and Executives

You can easily monitor:

• Project health: Budget vs. actual costs, progress %, risks
• BOQ variances: Estimated vs. actual material consumption
• Revenue recognition linked to invoicing
• DPR-based weekly/monthly performance summaries

So, now you get real time report with no more blind spots across project sites.

Top 5 Benefits of Custom Odoo ERP for Construction Companies

• Real Time Project Planning and Control

Now, with the customized Odoo ERP system you will be able to have co-ordination between real-time scheduling, live procurement tracking, and direct site updates.

• Site Level Inventory & Resource Visibility

Easily track your inventories across multiple sites as and when required apart from that the site/field teams will be able to update resources that they are using instantly through their mobile devices and that too on the go without any hassles.

• Advanced Financial and Cost Control

Odoo construction management ERP with our custom layer will offer you with job costing, multi-contract billing, and live project profitability tracking metrics as and when required.

• Automated Procurement & Vendor Management

Now, the integrated procurement tool ensures that you get faster approvals thereby reducing the delays and you are able to make vendor evaluations smartly.

• Construction Specific Dashboards & Reports

Project managers get construction focused dashboards with instant insights on budget utilization, progress and any risk indicators that must be taken care of.

Odoo ERP system for Construction is truly a base foundation for use but it’s workflows need to be customized to fit in the real world situations.

Apagen’s Construction ERP solution built on Odoo ERP has bridged this gap. It connects CRM, tendering, procurement, project management, DPRs, invoicing, and scrap tracking into one seamless, construction ready ecosystem.

Drop us a line at sales@apagen.com or call us at so that we can help you digitize your construction operations with a ERP that is built for delivering measurable and quantifiable results.